Registered Student Organizations and Georgia Tech Departments may request Student and Campus Event Centers equipment to be used in other facilities or outdoor spaces on campus outside of the SCEC Department managed facilities.

All requests must be made via the following request form at least four (4) weeks in advance. Proof of space reservation is required (via reservation number) when requesting equipment.

Off-Site Equipment Rentals are not offered during Week of Welcome, Institute Holidays, and at other times as necessary.

Request for off-site rental equipment

Full-Service Equipment Rental

SCEC Team will drop-off, set-up, test (if applicable), and pick-up equipment on Georgia Tech's campus.

Passport Portable PA System

Included EquipmentClient ResponsibilitiesFee

Ideal for small/medium outdoor presentations, small venues and coffee houses, acoustic performances, poetry readings, light background music, etc.

  • 1, self-contained portable audio Fender Passport 300 PRO sound system with two full-range speaker cabinets, powered mixer and speaker stands.
  • 6 channel mixer provides the option for up to 4 microphone inputs and 2 instrument/auxiliary inputs.
  • Any combination of wired or wireless microphones available upon request. Up to 4 wireless microphones maximum.
  • Microphone stands available at no additional cost, if desired.
  • All required cables and extension cords (up to 25 feet) included.
  • Pre-event music provided by client.
  • Space must be reserved through GT Events (confirmation must be provided when requesting equipment).
  • If using for an outdoor reservation, amplified sound request must be approved prior to confirmation.
  • Provide parking information, diagram, timeline of event, and on-site contact information.
  • Client must indicate how many microphones (wired or wireless), microphone stands, and aux inputs that will be used prior to event set-up.

Wireless microphones charged an additional $10 per microphone for Registered Student Organizations, and $30 per microphone for GT Departments

$100 – Registered Student Organizations

$200 – GT Departments

Impromptu Lectern

Included EquipmentClient ResponsibilitiesFee
Does not include microphone.
  • Space must be reserved through GT Events (confirmation must be provided when requesting equipment).
  • Provide parking information, diagram, timeline of event, and on-site contact information.

$25 – Registered Student Organizations

$50 – GT Departments

Pipe & Drape Kit

Included EquipmentClient ResponsibilitiesFee

Used to divide, hide, and/or decorate a space.

  • 1 kit includes 2 uprights, 2 bases, 1 adjustable crossbar & 100% polyester drapes (color: black).
  • Covers 8 ft. height and either 6 ft., 8 ft., or 10 ft. wide.
  • Price includes up to 5 (five) pipe and drape kits.
  • Space must be reserved through GT Events (confirmation must be provided when requesting equipment).
  • Provide parking information, diagram, timeline of event, and on-site contact information.

$50 – Registered Student Organizations

$75 – GT Departments

Tables and Chairs

Included EquipmentClient ResponsibilitiesFee

Tables for outdoor spaces that are not managed through the SCEC Department (including Tech Walkway) must be requested through  Georgia Tech Event Staging (brandon.ford@facilities.gatech.edu).

On very rare occasions in which Georgia Tech Staging cannot fulfill the request, the SCEC Department can provide the following equipment: 6 ft. folding tables, folding chairs, high-boy tables.

  • Client must provide denial from GT Event Staging to be considered.
  • Space must be reserved through GT Events (confirmation must be provided when requesting equipment).
  • Provide parking information, diagram, timeline of event, and on-site contact information.
  • Space must be accessible by box truck.

Tier I Price Includes:

Up to 10, 6 ft. folding tables, and/or Up to 50 folding chairs, and/or Up to 8 high-boy tables

$40 – Registered Student Organizations

$50 – GT Departments

Tier II Price Includes:

Up to 20, 6 ft. folding tables, and/or 51-80 folding chairs, and/or 9-16 high-boy tables

$80 – Registered Student Organizations

$100 – GT Departments

Self-Service Equipment Rental

Client is responsible for pick-up and drop-off of equipment at the John Lewis Student Center Second Floor Information Desk.

Aluminum Easel

DetailsCost
Aluminum Easel (5’ tall, displays artwork 12” to 24” wide).

$5/easel – Registered Student Organizations

$10/easel – Georgia Tech Departments

Extension Cord

DetailsCost
Extension Cord (~25')

$5/extension cord – Registered Student Organizations

$10/extension cord – Georgia Tech Departments

Flip Chart

DetailsCost
Flip Chart (Includes 1 stand, 1 pack of flip-chart paper).

$10/flip chart – Registered Student Organizations

$25/flip chart – Georgia Tech Departments

Pop-Up Tent

DetailsCost
Pop-up Tent (Group must have approval for outdoor location use from SCEC).

$25/tent – Registered Student Organizations

$50/tent – Georgia Tech Departments

Stanchions

DetailsCost
Stanchions (Priced per retractable belt base).

$5/stanchion – Registered Student Organizations

$10/stanchion – Georgia Tech Departments